Online appointment scheduling system for recruiters & HR departments

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Interview scheduling made simple, streamlined and stress-free

Customizable to meet every HR need

Our platform is designed with the flexibility to meet the intricate needs of HR departments and recruitment agencies. Whether you’re coordinating one-on-one interviews, panel interviews, or group assessments, our service can be tailored to streamline your recruitment workflow.

Connects with your services

Easily connect with a wide range of calendar applications, ensuring that all stakeholders are synchronized without the hassle of manual updates.

Affordable plans designed for growth

Starting at just $ 9 per month, our usage-based subscription model is designed to scale with your recruitment efforts.

Example of a SuperSaaS schedule on a computer for recruiters & HR departments
Example of a SuperSaaS schedule on a mobile device for recruiters & HR departments
Example of a SuperSaaS widget-type schedule on a tablet device for recruiters & HR departments

Features of our HR & recruitment appointment booking software

Candidates self-booking

Save time by pre-defining how and when candidates can book or reschedule appointments in your schedule without your involvement

Adapts to your business

All the functionality you need for recruiters & HR departments such as automatically adding a Zoom or Google Meet link to an appointment

Custom layout & forms

Completely customize the layout and ask specific information that you need as part of a booking, such as uploading of a CV

Confirmations & reminders

Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made

Your business, your rules

Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process

Combine or synchronize calendars

Combine availability from multiple calendars, link your Google or Outlook Calendar so that appointments there show up as unavailable on your SuperSaaS schedule

User management

Set separate access levels for team members or create user groups with access to specific schedules

Reporting & analytics

Gain insights in your bookings or export to a different program, such as Excel

Security & reliability

Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring

Benefits of an appointment scheduling system for recruiters

SuperSaaS schedule on a laptop

Increased efficiency in scheduling interviews

One of the most important benefits of an appointment scheduling tool for people working in HR is the increased efficiency in scheduling interviews. With an appointment booking system, recruiters can easily coordinate with potential candidates to set up interviews without having to send emails back and forth.

  • Efficiency: streamline scheduling activities, e.g. allow candidates to reschedule without your involvement.
  • Error free: eliminate manual steps to prevent mistakes.
  • Buffer time: add buffer time between booking slots automatically to allocate time preparing your next appointment.

All applicants’ appointments and information in one place.

Another benefit is that it’s easier to keep track of applicants because all relevant information about their applications (such as a resume or motivation letter) can be stored along with the appointment directly at the time of booking.

  • Forms: have potential new employees fill out important information in advance in an online questionnaire via a customizable form.
  • GDPR: uploaded files are stored on your Dropbox account for confidentiality reasons.

An online reservation system is a great fit for HR and recruiting

Based on feedback of customers in your line of work we have optimized and added features over many years, so the system now covers any scheduling need your business may have.

  • Combined agendas: ensure the system will only allow booking appointments at times when a room or colleague is also available.
  • Virtual meetings: send a meeting link automatically for (video) conferencing services like Google Meet and Zoom, when meeting virtually.
  • Notifications: send booking confirmations and reminders automatically shortly before the reserved time.

Easily add online booking to your website

Integrate a button or a schedule on your website or use it stand-alone
Works just as well on desktop as on mobile
Adjust the look & feel to match your site
yourdomain.com
GoodPeople
Schedule interview
GoodPeople
Schedule interview
Portrait of a happy female customer of appointment scheduling Portrait of a happy female customer of online appointment booking

Don’t take it from us,
take it from our customers

Easy to use for both administrator and client. A big plus for the iCal icon to sync the date to an Outlook calendar or other calendar programs. SuperSaaS seems to be the perfect tool for managing 120+ clients with my Corporate Wellbeing Services at an international company with HQ in Vienna. The feedback from various of these clients has been terrific so far.

Alec Roger, Owner and Team Leader, Corporate Wellbeing Services

We have piloted several online booking calendars – this is by far the best and most flexible. Our company is a recording studio and bands just love being able to book themselves in! We’ve noticed a sudden rise in rehearsal bookings since switching to SuperSaaS.

John Merriman, Crown Lane Studio

SuperSaaS satisfied the unique appointment scheduling needs of my drop in child care center while making it more convenient for parents to schedule their own reservations.

Mandy James, The Treehouse Hourly Child Care

We use SuperSaaS for booking everything online from meeting rooms to bikes, and all our staff comment on how easy and efficient it is to use.

Louise Shaw, Kent Union

Easy to use online reservation system with great features that makes record keeping a breeze, we can easily tailor our sessions to those people who have signed in.

Kelsey Lapthorn, Ashford Run England Leader

We have used SuperSaaS Online Appointment Scheduling System for signups for many dog training classes and both trainers and students have been quite happy with the functionality!

Julia, DogWorks Training Inc.

SuperSaaS was up and running smoothly in 15 minutes and fully integrated into my site, in style and format, in about an hour. The flexibility and simplicity of this online booking system is impressive.

Kane, Float Matrix
Portrait of a happy male customer of online appointment booking
Portrait of a happy male customer of online appointment scheduling
Our scheduling service is used for:
  • Screening calls
  • Job interviews
  • Performance interviews
  • Staff training sessions
  • KPI reviews
  • Coaching sessions
  • Video conferencing
  • CV-checks
  • Phone calls
  • and more…
Kate Dahl

Talking to a long time customer

Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.

Read Kate’s story

The benefits for your business

Increased efficiency

Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.

Happy candidates

Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred by candidates in today’s digital world.

Decreased No-shows

Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your business operates at maximum capacity.

Frequently asked questions

The answers you never knew you needed

General questions

What sets SuperSaaS apart from the competition? SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.

This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.

Our large scale also means we can spread our cost over many customers, which results in a better price.

Do I need to have my own website? SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.
Do you have a mobile app?

When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.

You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.

Can I connect SuperSaaS with other calendars?

You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.

This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.

Subscriptions and billing

Is the free version really free? SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.

Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.

Can I switch to a bigger or smaller plan? You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.
What happens if I exceed my appointment limit?

When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).

We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.

Do you charge when my users pay for bookings?

If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS and we do not charge any fee.

It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.

More information can be found in our support documentation.