Online scheduling system for workforce planning
Our free plan is free forever.
Optimize your workforce planning and scheduling
Efficiently manage employee schedules, shift patterns, and project assignments. Customize the system for various roles, departments, and project needs. Allow clients to select a slot where a specific type of employee is available.
Automatically sync workforce schedules with the team’s calendar apps. Utilize SMS or email for shift confirmations, reminders, and schedule changes.
Starting at just $ 9 per month, our scalable solution supports businesses of all sizes. Paid plans simply include all features.
Features of our workforce planning software
Staff self-booking
Save time by pre-defining how and when staff can book or reschedule slots in your schedule without your involvement
Adapts to your business
All the functionality you need for workforce planning such as defining different types of shifts, such as regular shifts, on-call shifts, or overtime shifts
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as required employee skills, certifications or preferences
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask customers to pay at the time of booking, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Let the availability of staff depend on another calendar, such as their personal Google or Outlook calendar or combine schedules into one
Calendar customization galore
Add clients to a waiting list, add buffer time, create recurring appointments
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights in your bookings or export to a different program, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
The advantages of online workforce planning and scheduling systems
Empower your workforce to schedule shifts 24/7 online
Utilize online scheduling software to allow your employees to select shifts, request time off, or swap shifts with colleagues at any time. This automation saves managerial time, ensures optimal staffing levels, and enhances employee satisfaction.
- Optimize staffing: cover shifts while staff choose which shifts best fit their schedules.
- Flexible shift management: enable easy shift changes and cancellations within predetermined time frames to adapt to fluctuating demand.
- Minimize absenteeism: send automatic shift confirmations and reminders to reduce no-shows and last-minute absences.
- Recurring schedules: create repeating shifts so staff can sign up for multiple shifts at once.
Unlocking new efficiency and engagement opportunities
Automate administrative tasks related to payment and scheduling, freeing up time to focus on strategic workforce management and employee engagement.
- Dynamic scheduling: implement flexible scheduling rules to manage peak times, employee preferences, and leave requests efficiently.
- Combine agenda’s: easily assign necessary resources like equipment or vehicles to specific shifts, and ensure they’re available.
- Event-based staffing: use the system to manage staffing for special events, ensuring adequate coverage for high-demand occasions.
Tailored for modern workforce management needs
Informed by the challenges of contemporary workforce management, our system is designed to streamline scheduling, enhance communication, and improve employee engagement, making it an ideal solution for businesses of all sizes.
- Manage multiple locations: keep an overview as your business grows, linking employees to their respective locations. Add new locations anytime without any extra cost and grow your business with more bookings.
- Scalability: no limit on the number of employees or shifts, allowing for seamless expansion and adaptation to business needs.
- Collect staff details: add a registration form to collect personal data, salary information, and emergency contact details for all your employees or temporary workforce.
Easily add online booking to your website
Don’t take it from us,
take it from our customers
- Human Resources Consulting
- Talent Management Consulting
- Strategic Workforce Planning Services
- Workforce Analytics and Forecasting
- HR Technology Solutions
- Organizational Development Consulting
- Workforce Optimization Services
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyConnect your appointment schedule with your favorite apps and software
The online appointment scheduling system that allows you to integrate with your favorite apps and software
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
The benefits for your business
Increased efficiency
Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.
Better service
Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred in today’s digital world.
Decreased No-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your business operates at maximum capacity.
Frequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling systems, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the system will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the system for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.